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Ultimate Guide to Planning Las Vegas Trips for Large Groups

Planning a large group trip to Las Vegas? Reach us directly at 415-735-6716 or info@discotech.me. You can also reach us on Whatsapp at +1-323-405-8824.

Your absolute circus of a group Zoom chat has just wrapped up, and the powers-that-be have just drawn the figurative “X” on your forehead. All eyes are on you: you’ve just been delegated to plan your company’s “social agenda” (read: non-work activities) for its upcoming business conference in Vegas. It’s a pretty big group – exact number unknown as of yet, but as of right now it’s somewhere between 50 and 500 – and it’s an eclectic mix of veterans and first-timers. It’s a tall order for sure, and your bosses want it to go off without a hitch AND more importantly within the set budget. Your ears are hot and beads of sweat begin to form and run down your slightly bewildered face; if it had been a literal “X” drawn on your forehead, that magic marker would surely be smudged by now.

We’ve also prepared several case studies on events we’ve helped plan. Feel free to skip directly to the studies to see the real world application of everything mentioned below:

Planning a Vegas Trip for Large Groups With a Budget

Why is planning Vegas for large groups so difficult?

  • Dinner reservations – limited number of places that can seat large groups, people have different cuisine preferences
  • Hotel rooms / suites – need to decide on location, negotiate a discount deal, and make sure that it can accommodate the group within budget
  • Activities – people have different preferences, not all activities can accomodate large groups
  • Nightclubs / pool parties – getting 10 people into a Vegas club can be a huge headache – getting 50+ would be a nightmare without a host.

You know you’re not totally a lost puppy – you’ve partied in Vegas many times in the past in smaller groups, and you’ve got numerous friends in high and low places who are willing to offer sound and not-so-sound recommendations – but of course you (and your budget-conscious bosses) certainly wouldn’t mind having a true professional to guide you.  You know, someone who can take all those inputs (group size, music preferences, nightclub/pool party, budget, location, food preferences, etc) and spit out your perfect itinerary – turning you into the hero of the group.

Enter Discotech – your ultimate solution for lining up your big plans. We’ve built our reputation helping THOUSANDS of satisfied clients around the world with their standard small group party needs.

  • We’ve been featured on BBC Travel and we are also highly reviewed on Yelp! and in both the App Store and Google Play.
  • 6+ years experience in the Vegas nightlife game, we’ve also successfully serviced dozens of corporate entities and large groups of 50 or more clients.
  • What we know from our experience is this: like Sin City itself, large group planning is NOT for the lazy nor for the faint of heart.

Failure to plan ahead – even if it’s just days or hours ahead – is one of the biggest mistakes that we see countless groups make on a weekly basis, and it inevitably results in financial and logistical headaches – and embarrassing moments at the velvet ropes of entry – that could easily have been avoided.

There IS a tried-and-true method to the madness – a method which our Discotech platform and customer service team has down to a step-by-step science, along with the critically important door connections for pull off your group’s custom itinerary in line with your discerning standards. Enough talk, shepherd boy (or girl): let’s delve into what you and your flock of sheep need to know about the lay of the land.

Where do large groups stay in Vegas – get discounted hotel rates

Penthouse suite at Delano

They say a stitch in time saves nine, and the pre-arrival planning is the part of the process that requires THE MOST attention to detail.

  • Remember the 100-Day Rule: to take advantage of favorable pricing for flights, hotels, shows, nightclubs, and anything else related to Vegas that requires tickets or reservations, you MUST start planning the festivities no less than 3-4 months in advance of your planned arrival date.
  • The larger the group, the more advance planning is required to ensure “convenient inventory” on hand – by that, we mean things like seats on the same flight or hotel room blocks in the same resort and perhaps (fingers crossed) even in the same resort tower or on the same floor.
  • If your large group is around 100 guests or so, then 100 days – 4 months – out is the latest we would recommend to lock in reservations.
  • For a 200-500 person group we would recommend at least 6 months of lead time; for any group above 500 persons, we strongly advise you to make your initial reservation inquiries 12-18 months in advance.
  • The earlier you start looking into things, the more options and wiggle room your suppliers in Vegas have, and thus the more willing they are to work with you to provide custom solutions and group discount rates.

Good news for you: Discotech and its local partners hold longstanding affiliate agreements with every major hotel group operating in Las Vegas and can get you access to lowest room rates available as well as other amenities. Some of the itinerary items we can help you line up are as follows:

  • Discounts on individual hotel rooms & hotel suites
  • Discounted hotel blocks for groups
  • Exclusive suite rental
  • Premium transportation for groups – party buses / limos
  • Special Request Amenities (e.g. beauty packages, in-room spa/massage treatments)

If your big group does not have the means of charging all planning expenses to one central account, then have its members divvy up into smaller pods of 4-6 in order to book hotel rooms and coordinate sharing expenses.  Also, if you’re booking too late in the game to get an entire block of rooms within your preferred, then pick a region of the strip – North, Center, or South – and make sure everyone coordinates to stay in a hotel in that area.

Where To Work – Company Events, Meetings, etc

Businesspeople Enjoying Drinks

If you and your big group are coming to town on business and looking to close big deals, then you might develop a need to host side meetings away from the main conference agenda and locations. These extracurricular gatherings while in Vegas can be internal team-building or team morale events, or they can be client-facing with the goal of winning new accounts or preserving standing relationships. Discotech has the tools and expertise to assist you with lining up venues that best fit your large-scale meeting needs, from hosting an exclusive invite-only company event at one of the hottest nightclubs in the world to a arranging a low-key recognition ceremony in the quiet private back room of one of the best sushi restaurants on the Strip. More specifically, we can assist with planning the following elements:

  • Meeting & Event Planning
  • Meeting Space Reservations
  • Team Building Experiences
  • Group Dining Reservations & Kitchen Tours
  • Corporate Branding Events
  • Training Modules / Learning Events
  • Executive & Corporate Golf Packages 

And one more thing: even if your large group’s business in Vegas for the weekend is not so “businesslike” – in other words, strictly of a recreational nature rather than commercial – Discotech can still be of assistance. Our customer service support team can offer expert guidance on the ways and means of uniting your group for a few hours for whatever common purpose your group holds, and before its members scatter to the wind for Vegas to chew them up and spit them out in a few days.

Large Group Events that Discotech Has Helped Facilitate:

  • Fraternity/sorority Vegas Trip: Why not throw together a Friday afternoon Welcome-to-Vegas mixer? A group beer pong tournament at O’Sheas is the perfect social activity to catch up with the homies and get the ball rolling (pun intended) on a wild weekend.
  • Grad school / Business school Vegas trip: C’mon, we know you went to graduate school for the “networking” and not for the academics. Have your social chair line up the group’s private networking event in a giant luxury suite overlooking the Strip. Or, if your group is too large to fit in one or two suites you can rent out deck space at one of the best resort pools on the Strip and have your open-bar soiree in the open air under the stars.
  • Family reunion: This one’s an easy call. Family always revolves around food, so reserve a block of adjacent tables for your clan at one of the best-bang-for-your-buck buffets in the city. Our favorites for the more budget-conscious are the ones at Flamingo, The Orleans, and Rio. Aunt Karen and Grandma Ruth will definitely approve.
  • Corporate Outings: Whether you’re looking to plan a team building Vegas trip for high achievers, an end of summer get away for your interns, or taking some clients out for a night on the town, we’ve got you covered!
  • Class reunions: We’ve helped plan a reunion for over 80 people – including hotel rooms, dinners, discounted tickets, free group guest list, and a block of 6 tables at Marquee Nightclub.
  • Bachelor/Bachelorette Parties: A Vegas staple, stag / hen parties are our bread and butter. We’ll help you make sure your bachelor / bachelorette is sent off in style. We can help with hotels, activities,
  • Convention after party: In town for a convention and looking to impress clients or after party with your coworkers? Hit us up and we’d be happy to set things up for you!
  • Wedding weekend: Yes, Discotech could assist you with reserving a last-minute wedding chapel if your nuptials are awash in spontaneity. And yes, we’ve got the hookups to some of the coolest spaces in Vegas for a post-ceremony reception. However, we’re obviously more adept at planning the wedding afterparty. Which gives us the perfect segue into the next step….

What do Large Groups Do in Vegas? – Vegas Activities + Nightclubs

Ah, now THIS is our bread-and-butter. Big groups move like a big elephant, and when you’re in a fast-paced city like Vegas with only a handful of days to make magic happen you want to make damn well sure that the elephant is at least turned in the right direction before it starts to lurch forward.

You and your crew are in luck: Discotech handles this sort of thing on a daily basis, AND we’ve got tons of hands-on experience managing large groups. You see, not only have we ridden this elephant before, we’ve taught him how to stand on the ball on one leg while shooting water out of its trunk! Grabbing the reins on the party plans for a 500-person behemoth is second nature to us – think of Discotech as the ringmaster, here for your entertainment and to guide you through the Vegas circus. Here’s how we can help:

  • Free or Discounted Club Guest Lists (free or discounted admission, plus dedicated private line with no wait and expedited entry for large groups)
  • Discounted Club Tickets (discounts offered for large groups, dedicated private line + host to ensure that you get in)
  • Nightclub & Pool Party Club Crawls (discounts offered for large groups, party host + party bus transportation provided)
  • Nightclub & Dayclub / Pool Party Bottle Service (preferred location, group discounts, booking multiple VIP tables together)
  • Concert, Festival, or Show Tickets, Suites, and VIP Seating (discounts offered for large groups)
  • Sporting Events Tickets, Suites, and VIP Seating (discounts offered for large groups)
  • Unique Excursions & Activities (e.g. exotic car racing, top golf, gun shooting, helicopter tours, day trips to Grand Canyon or Hoover Dam)

Not only can we help you lock down all your plans in advance and custom tailor a party plan for your group size and budget, but we will also provide a host on the ground to make sure your experience goes smoothly – everyone gets in quickly, all your bottles arrive, you aren’t over charged, etc.

In conclusion: Discotech is your subject matter expert for planning your next group visit to Vegas. Whether you’re coming into town for business or pleasure, hunting or grazing, a large flock or a just a handful of wayward strays, we are here to “rein in the elephant” and make sure everyone in your group stays, works, and plays like world-class animals. Step right up, folks… the circus is coming to town!

Planning a large group trip to Las Vegas? Reach us directly at 415-735-6716 or info@discotech.me. You can also reach us on Whatsapp at +1-323-405-8824.

luxury hotel suite interior Las Vegas

Top 10 Best Luxury Hotel Suites in Las Vegas

If you’ve already convinced yourself that your next visit to Las Vegas is an ultra-special occasion – the kind of occasion that necessitates a baller suite with a bottomless budget – then you’ll have plenty of amazing options awash in ridiculous head-spinning luxury from which you and your crew can select. Hey, you can’t take money with you to the next life, and Sin City has no shortage of once-in-a-lifetime accommodation experience to make sure that the money comes and the money goes.  There’s a reason why there’s no state income tax paid by Las Vegas employees: millions of visitors a year foot those locals’ tax bills via hotel taxes, entertainment taxes, sales taxes, and all other taxes on general debauchery (and stupidity). To whet your appetite for excess and get you in the mood to spend, here is Discotech’s Top 10 list of high-end luxury hotel suites on the Las Vegas Strip:

Sky Villas at Aria – Center Strip

Where the desert meets the sky, the sublime views warrant unparalleled luxury. Such is the essence of the Aria Sky Suites, the crown jewel in Aria’s treasure chest of sparkling accommodation options. Even before you lay eyes on your five-diamond suite, you get luxury airport transfer, private check-in, and in-villa spa treatments scheduled for the weekend. The 2,000-7,000 square-foot villas – ranked by Forbes Travel Guide as one of the Most Luxurious Hotels in the World – come with their own kitchen units, saunas, and pool tables, as well as access to the gorgeous private Aria Sky Pool overlooking the strip. And perhaps best of all, you can order in-villa dining from any of Aria’s restaurants, which are arguably the best collection of upscale dining options  – CATCH, Javier’s, Lemongrass, Carbone, Din Tai Fung, and Sage, to name a few – of any Strip resort.

Closest nightclub to Aria: Jewel (first floor)
Closest pool party to Aria: Liquid (second floor)

Fairway Villas at Wynn/Encore – North Strip

interior of Wynn fairway villa

If the Fairway Villas were good enough for Steve Wynn himself, then they’ll surely be good enough for your sophisticated taste. Yes, the former owner of Wynn/Encore with his name on the building once lived in one of these stunning villas. Including Stevie Boy’s old haunt – now vacated – Wynn Resorts has 36 villas; the one-bedroom villas are 2,411 square feet and the the two-bedroom villas cover 3,224 square feet. Villas offer guests spectacular balcony views, dual marble bathrooms (with rain shower and bathtub, private massage rooms); bedrooms (with king-sized bed and 60-inch LCD high-definition TV); powder rooms, and living rooms with seating for eight and an 80-inch high-definition TV. As a final (or is it a beginning?) perk to set you apart from the masses, the Fairway Villas get their own private entrance and registration lobby, as well as a personal concierge.

Closest nightclub to Wynn Encore: XS (on first floor)
Closest dayclub to Wynn Encore: Encore Beach Club (on resort property outdoors)

Boulevard Penthouses at Cosmopolitan – Center Strip

Penthouse bungalow interior,  Cosmopolitan Las Vegas

The top four floors of Cosmopolitan’s Boulevard tower are dedicated to precisely twenty-one (in honor of Blackjack good luck) swanky penthouse suites masterfully decorated by a trio of world-renowned interior designers (Daun Curry, Richmond International, & Tihany Design). Spectacular unimpeded views of Las Vegas landmarks from the penthouse balconies include the Bellagio’s dancing fountains, every dazzling light on the Strip from north to South, and the colorful Red Rock mountains and cliffs far out on the horizon. Inside the palatial property the view is even better: you’ll enjoy one-of-a-kind amenities such as birdcage swings, marble statues, and full bars stocked with top-shelf cigars and liquor.

Closest party venue(s): Marquee Dayclub / Marquee Nightclub (in resort on second floor)

Chairman’s Suite at Venetian – North Strip

The Chairman’s experience begins when your flight touches down at McCarran – a stretch limousine with an obnoxiously large Venetian logo on the window whisks you away, to the disgust of the onlookers in the airport’s 45-minute taxi line. A private check-in concierge and 24/7 dedicated staff gets you from arrival to the cavernous master bedrooms (yes, the unit has two!) of your 8,000 square foot “office” in less than ten minutes. Also coming in twos are jaw-dropping bathrooms: mini-spas equipped with whirlpool tubs, steam showers, and his-and-her facilities. Alas, you only get one living room, so you’ll have to settle for one with an L-shaped bar, solarium, fireplace, conference room for Chairman “business” of course, and… an indoor garden for finding your moment of zen. You’re all set, boss – time to get to “work” on mapping out your ultimate Vegas weekend adventure.

Closest nightclub to Venetian: Tao (in Venetian on second floor)
Closest pool party to Venetian: Tao Beach (third floor)

Hardwood Suite at Palms – Off-Strip

Billionaire real estate moguls and former NBA franchise owners Joe and Gavin Maloof conceived this “Only in Vegas” idea once upon a time (nearly 20 years ago) when they simultaneously owned and operated the Sacramento Kings and the Palms Hotel. This unforgettable signature suite at the Palms spans two levels and 10,000 square feet and is outfitted with an oversized jacuzzi, a pool table, a professional-style locker room for your squad’s ridiculous Vegas wardrobe changes, and of course a 100% necessary indoor basketball court complete with an electronic scoreboard, varnished hardwood floors, and pro-quality fiberglass backboards. With a master bedroom for each of the two captains and “NBA-sized” luxury foldout beds for the role players, two five-man pickup b-ball teams can make this suite their raucous home court for a championship Vegas weekend. Vegas might be a grueling road game, but who says you can’t have home-court advantage for it?

Closest nightclub to The Palms: Apex Social (in resort on 55th floor)

Chairman Suite at Bellagio – Center Strip

chairman suite at bellagio resort & casino, las vegas

The Roman-style Bellagio Resort & Casino is instantly identifiable by its marvelous fountains and eight-acre lake that surround the property, and theatrics abound once you step inside. The hotel has dozens of restaurants and bars, the casino, premier shopping, and even botanical gardens and a conservatory with rotating art each season. The Chairman Suite is located in a private corner of the hotel, and the 4,075-sq-ft suite can host up to six guests. Enter through the mosaic- and marble-floored foyer into the suite’s lofty living room, with double-height ceilings and a large fireplace. Dramatic views over the Bellagio’s iconic fountains and the glittering lights of the Las Vegas Strip delight from large windows in each room. The contemporary suite is the ideal space for entertaining: There’s a solarium, indoor garden and fountain, fireplace and L-shaped bar. You’ll also have access to VIP seating for ‘O’ by Cirque du Soleil and premium seating at any MGM restaurant or club. But let’s admit: on this particular Vegas trip you really need a little pampering and a lot of drinks… so you’re more interested in your villa’s accompanying 24/7 on-call butler/bartender, aren’t you?

Closest nightclub to Bellagio: Mayfair After Dark (first floor)

Nobu Villas at Caesars’ Palace – Center Strip

Nobu Villas at Caesar's Palace

OK, so you don’t really aspire to be like that Steve Wynn guy. But hey, we heard you sing in the shower and so we know that you DO aspire to be like Miley Cyrus, Taylor Swift, or P. Diddy. In that case, Nobu Villa is the spot if your head is in the clouds and you’re shooting for the stars. Here smack in the center of Sin City you can stay in the villa where many entertainment stars like to shack up – a place where tranquil elegance pours cold water on the hissing in-your-face overabundance running rampant out on the Strip. You’ve got over 10,300 square feet of expansive freedom, luxuriously outfitted with refreshingly minimalist decor that pushes zen and meditative arts (without being too pushy, of course). Just woke up from your nap and have a few hours to kill before your full-body massage next nap? No problem, the Nobu has its own game room, sauna, steam shower, and a 4,700-square-foot outdoor terrace for you to engage in, um “relaxation techniques” of both the tame or risque variety.

Closest nightclub to Caesars’ Palace: Omnia (first floor)

Ultra Panorama Suite at Planet Hollywood – Center Strip

Ultra panorama suite at planet hollywood, las vegas

If you’re the high-energy type that didn’t come to Vegas to sleep and want to lose yourself in the blur, Planet Hollywood’s ultra-hip Ultra Panorama Suite is for you. From your wraparound room with floor-to-ceiling windows you’ll have a front row seat – long, curvy, supple leather couch seats to be exact – to the Strip’s non-stop flashing, blinking light show and the hordes of passing foot traffic below. The room decor and color tones are bright and bold, conveying – nay, screaming – a tone of contemporary elegance and confident luxury. PH knows you came here to go hard or go home, so it’s given you a home base for you to go hard: luxury bedding, a soaking tub, and an oversized fridge for storing your favorite post-party recovery (or re-up). What hangovers may come, this party suite will make them disappear in short order.

Closest nightclub to Planet Hollywood: Chateau (@ Paris next door)

MGM Grand – The Mansion – South Strip

Outdoor courtyard entrance, The Mansion, MGM Grand Las Vegas

A marvelous architectural masterpiece inspired by an 18th-century Florentine countryside villa, The Mansion – on the MGM Grand property but largely invisible to passersby on the Strip – is a hidden fortress of luxury, privacy, and pleasure. As exquisite as the service is – complimentary airport pick-up in a Rolls Royce or Maybach, “dream butlers” at your beck and call, and personal concierges to plan any conceivable Vegas experience is just the start – the sheer grandeur mixed with careful attention to each minute detail is what will really blow you and your guests away. The largest of The Mansion’s villas – a four-bedroom behemoth pushing close to six figures a night to rent out – comes equipped with steam/sauna showers, a separate jacuzzi bathtub, private elevator access, indoor swimming pool, salon, media room, study, exercise room, bar, and billiard room. The Mansion is a playground for the wealthy and uber-famous to let their hair down and have Vegas-style debauchery without the risk of prying eyes and camera phones. Case in point: a certain Hall of Fame fighter is a Mansion regular, and on major fight weekends he throws epic parties where guests are invited to drink unlimited top-shelf liquor while attempting to stuff themselves into carry-on suitcases to win the legend’s money. #OnlyInVegas

Closest nightclub to MGM Grand: Hakkasan (in resort on first floor)
Closest dayclub to MGM Grand: Wet Republic (on resort property outdoors)

Mandalay Bay – Penthouse Superior Suite at Delano – South Strip

interior of Penthouse Superior Suite, Delano Mandalay Las Vegas

The Delano brand epitomized white-hued South Beach style and splendor for nearly a decade before making its way to Las Vegas. This trademark splendor has been uprooted from beach to desert and painstakingly replicated in its sprawling 1,642-square-foot Penthouse Superior Suite within the Mandalay Bay resort. Not-so common “common area” features include a spacious living room layout with plush lounge seating, a gold tree-trunk coffee table, bronze-accented lighting fixtures, and a separate cocktail room for hosting parties or just enjoying the high-life balcony views with friends. The “see and be seen” vibe definitely made it from Delano East over to Delano West… but we certainly don’t blame you if you wanted to just hole up in your sparkling hideaway all weekend and do neither of the two.

Closest dayclub to Mandalay Bay: Moorea (on resort outdoors) / Daylight (on resort outdoors)
Closest nightclub to Mandalay Bay: Light (in resort on first floor

Already figured out your preference for where to indulge in the suite life? OK, the next step in a baller Vegas weekend is to line up your day or night party plans well in advance, and extend the “Good Life” deep into the night by utilizing our Discotech Concierge. Our platform – featured on BBC Travel and highly reviewed on Yelp! – and our dedicated customer service team will put you and your crew another huge step closer to your hassle-free Vegas vacation!

Disotech app screenshots